Stop Losing Evenings to Workshop Paperwork.
Araoye Systems turns a technician's notes into a professional commercial vehicle report — branded PDF and customer-ready email — in minutes, not after hours. Built by an HGV technician who did the job.
No card details. No install. No commitment.
Single workshop or a 500-vehicle fleet — see how pricing works and what fleets get before you talk to anyone.
- Branded PDF export
- Secure storage
- Email delivery
Founding Workshop Pilot
14-Day Free Pilot
Available to the first 3 workshops. All we ask in return is honest feedback so we can improve Araoye Systems around real workshop use.
What you get in the pilot
- Use Araoye Systems on real workshop jobs
- Generate structured professional workshop reports
- Branded PDF reports
- Customer-ready report emails
- Secure report storage
- No long-term commitment
- No card required
No card required. No long-term commitment.
Just real workshop feedback in exchange for two weeks of full access.
Founding Workshop Pilot
Apply for the Founding Workshop Pilot
Apply for one of the first 3 Araoye Systems founding workshop places.
The pilot lasts 14 days, requires no card, and is designed around real workshop use.
- Use Araoye Systems on real workshop jobs
- Generate structured professional workshop reports
- Branded PDF reports and customer-ready emails
- Secure report storage
- No long-term commitment and no card required
- Honest feedback helps shape the platform
Features
Everything a modern workshop needs
Built for commercial vehicle workshops and independent mechanics who take their reporting seriously.
AI-generated workshop reports
Turn raw workshop notes into structured, professional reports written in a clear, technician-approved tone.
Branded PDF documents
Every report exports as a polished, workshop-branded PDF ready for customers, fleet managers or insurers.
Automatic customer email delivery
Send the finished report straight to your customer with a professional cover message — no copy-paste needed.
Secure report storage and tracking
All reports are stored securely and searchable by vehicle, customer or job so nothing gets lost.
How it works
Three steps to a finished report
Enter workshop and vehicle information
Fill in a short form with the vehicle, technician and job details — no rigid templates.
Araoye Systems generates the professional report
The AI turns your notes into a clean, structured workshop report in seconds.
Download, store or email the finished PDF
Export the branded PDF, keep it on file, or send it straight to the customer.
For fleets
Running 50 vehicles or 500?
What fleet engineers and transport managers ask before they commit — answered up front.
Multi-site workshops
Run the same reporting standard across every depot and sub-contracted workshop, so paperwork looks identical whoever did the job.
Every technician, one format
Each report records the technician, vehicle, registration or VIN and mileage — no more chasing who wrote what.
High report volume
Built for fleets running hundreds of vehicles and daily inspections, not one report a week.
Your data stays yours
Reports export as branded PDFs and structured data. Ask for a full export at any time — there is no lock-in.
Feeds your existing systems
Submissions are delivered to your own reporting workflow, so reports can be routed into the maintenance or compliance system you already use.
Onboarding measured in days
Nothing to install and no migration project. A pilot on one depot can be live the same week.
About Araoye Systems
Workshop software written by someone who did the job
Araoye Systems was built by an HTV (heavy goods vehicle) technician, not a software studio guessing at how workshops run. After years of diagnosing commercial vehicles and then losing evenings to paperwork, the goal became simple: make workshop reporting fast, consistent and genuinely professional.
The platform turns the notes a technician already takes — the complaint, the confirmed diagnosis, the work completed — into a clear, structured report that a customer or fleet manager can act on immediately.
It is intelligence for transport operations: less admin, better records, and a reporting standard your workshop can be proud to put its name on.
Built on the workshop floor
Created by a qualified HTV technician who spent years writing reports after long shifts on commercial vehicles.
Designed to remove admin
Every field exists because a technician needed it. No bloated templates, no software training days.
Language customers trust
Reports read professionally for fleet managers, insurers and owner-operators — without the jargon.
Practical, not experimental
AI assists the technician. The technician always stays in control of what goes out the door.
Pricing
How pricing actually works
A flat monthly subscription per workshop site with unlimited reports. Your exact figure depends on how many sites you run, and it is confirmed in writing on the demo call — before you commit to anything.
Included in every plan
- Unlimited workshop reports — no per-report charges
- Branded PDF export and customer email delivery
- Every technician on the site included
- No setup fee and no installation
- Monthly rolling — cancel with 30 days' notice
- Fleet and multi-depot pricing quoted per site
What you are never billed for
- No charge per vehicle on your fleet
- No charge for extra technician logins on a site
- No long-term licence tie-in
Larger fleets normally start with a paid pilot on one depot, then roll out once the reports have proven themselves in front of customers.
Get a written quoteSecurity and data
What happens to your workshop data
This page is maintained by Araoye Systems to answer the security and privacy questions workshops and fleets ask most. It describes our current practices — it is not an independent certification or audit.
Encrypted in transit
Every report and enquiry is submitted over HTTPS to your own reporting workflow. Nothing is posted over an open connection.
Abuse protection on all forms
Cloudflare Turnstile guards the report and enquiry forms, so automated traffic cannot flood your workflow.
Human review before sending
AI-assisted wording is always a draft for the technician to check, edit and approve. No report leaves without a person signing it off.
Confidential customer records
Vehicle, customer and defect details are treated as confidential workshop records. They are used only to produce and deliver your reports, and are never sold or shared for advertising.
Documentation on request
Need a data processing agreement, retention schedule or supplier questionnaire completed before procurement? Ask on the demo call and we will provide it in writing.
Platform roadmap
Built to grow with your workshop
The reporting engine is live today. These capabilities are being prepared next — the technician stays the final reviewer at every stage.
Photo uploads
Attach evidence photos of defects, wear and completed repairs directly to a report.
Video uploads
Capture short clips of noises, leaks or movement that a still image cannot show.
Voice notes
Dictate findings from under the vehicle and let the platform transcribe them into the report.
AI-assisted analysis
Suggested professional report wording drafted from your notes and media — always shown to the technician to review, edit and approve before sending.
Create report
Build a workshop intelligence report
Enter the job details below. Araoye Systems will structure everything into a professional report.
FAQ
Common questions
Setup, report generation and data security — answered.
Book a demo
See Workshop Intelligence on your own jobs
A short walkthrough of report generation, the upcoming media capture features and the AI-assisted analysis flow — using vehicles and jobs your workshop actually handles.
- 15–20 minutes, online, no obligation
- Live report generated from your notes
- Roadmap preview: photos, video, voice notes, AI analysis
- Straight answers on data handling and security
Contact
Talk to Araoye Systems
Questions about reporting, integrations, security or rolling the platform out across a fleet workshop — get a direct answer from a technician-led team.
See It Run on Your Own Jobs.
In Under 20 Minutes.
Bring one real job. We'll generate the report live so you can judge the output for yourself — no slide deck, no sales script.
Prefer email? hello@araoyesystems.com